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Poster presentation author guidelines


Poster Session A Monday, 8 September 2014 09:00-10:30
Poster Session B Monday, 8 September 2014 09:00-10:30
Poster Session C Monday, 8 September 2014 11:00-12:30
Poster Session D Monday, 8 September 2014 11:00-12:30
Poster Session E Monday, 8 September 2014 14:00-15:30
Poster Session F Monday, 8 September 2014 14:00-15:30
Poster Session G Monday, 8 September 2014 16:00-17:30
Poster Session H Monday, 8 September 2014 16:00-17:30


• Posters must be displayed continuously throughout the whole conference
• Each year the presentation of posters are organised into separate poster viewing sessions (A-H) depending upon the number of posters selected for the conference
• These usually take place alongside plenary sessions to recognise the equivalent importance of poster presentations
• Authors are provided with a particular poster presentation session time and are expected to stand next to their poster during this time
• Poster assessors/markers are expected to attend the scheduled poster sessions so they can question/clarify aspects of the posters where appropriate with the authors and score the relevant posters
Please note: that commercial sponsors can be acknowledged, but their logos must not be prominent on the posters


The poster must be written in ENGLISH. Please be available by your Poster throughout the Poster Session to which you have been assigned (see your confirmation letter).  If you adhere to the rules your Poster will be automatically judged for the Best Poster Scholarship Award.

Poster Content:
Each poster should contain the following elements:
1. A short, descriptive title (no abbreviations in the title)
2. Full names of contributing authors
3. Address of hospital/unit/institution
4. An introduction
5. Sections on methods, materials, results, and the purpose of the study
6. A conclusion (The conclusion is by far the most important part of the poster – the message should be clear and simple, emphasising implications for practice)
7. The poster must not exceed 96 cm wide and 160 cm high (Portrait)
8. Text, tables and drawings for figures should be large enough to be seen at a distance of 2 metres. Illustrations should be used to convey important points; diagrams, graphs, bar charts, scatter grams, pie charts and photographs will enhance your presentation. Make short statements and avoid long explanatory sentences.

Please note that industry or commercial advertising is not allowed on poster presentations, and that posters prominently displaying company logos or trade names will be excluded from the poster scholarship and may be removed from display, or have the company name covered. 

In order to fit the poster board, your poster should not exceed 96 cm wide and 160 cm high (Portrait). Prepare your material beforehand so that it will fit neatly into the space available and can be easily attached to the board. The Conference organisers will provide suitable fixing materials, and on site assistance will be available to help you to display your poster. Thin cardboard is more suitable than paper.  If you can have your poster produced by your hospital’s Medical illustration Department, the finished effect is more professional.

Mounting your Poster:
The Poster Area will be open for the mounting of posters usually on the Saturday afternoon prior to the conference opening ceremony. All posters should be set up by 18:00 on Saturday, prior to the Conference Opening and MUST remain in place until 12:00 on Tuesday when the conference closes.

Removing your Poster:
All material must be removed by the owner of the poster at the end of the Conference. EDTNA/ERCA and the Conference Organisers cannot accept responsibility for any material left behind. The organisers are not responsible for loss or damage to those posters that are not removed by authors within the times of dismantling as indicated above, posters left at the end of the conference will be automatically destroyed.


Dr Helen Noble
Scientific Programme Chair


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 Poster presentation author guidelines